CM AT Risk with Design Phase Services

Fixed Price CM Services Contract(s) and Construction Contract(s) – Owner Participates in Trade Contractor Selection

 A project delivery method that entails a commitment by the Construction Manager (CM) to deliver the project within a competitive Fixed Fee based on negotiations. The CM acts as consultant to the Owner in the Document Review Phase, but as the equivalent of a General Contractor (GC) during the Procurement and Construction Phases. Here the CM takes bids/proposals for each Construction Subcontractor Package in an “open book” environment and is awarded a fixed price contract(s) to construct.

Selection Procedure Process Flow Chart »

Required documents

Procurement

• Determination & Findings for Procurement Issues
  • Example D&F - Lee Street will be posted
• Long Ad For Letters Of Interest & Statement Of Qualifications example – by Project Manager for webposting
• Short Ad For Letters Of Interest & Statements Of Qualifications example – by Project Manager for newspapers
• Davis Bacon Wage Rates example – include updated document with RFP for projects with NIH funds 
• Certification Regarding Lobbying – include with RFP for projects with NIH funds. Must be executed and returned by the selected CM/GC as part of the contract.
• HECO-16 - Contractor's Statement of Qualifications (SOQ) – review the need to edit for individual projects per chapter 11/HECOM
• Combination Short List Evaluation & Selection Committee Appointment Memo Template
• Shortlist Recommendation & Approval Memo Template
• Shortlist Recommendation & Approval Memo Template – modified for multiple project codes
• CM Short List Regrets Template – by Project Manager for signature
• CM Short List Congrats Letter Template – by Project Manager for signature
• CC&R Meeting Register Template
• CM Request for Proposal example – by Project Manager
  • Pre-proposal/pre-bid question form
• RFP Amendment / Bid Addendum Template – prepared by PM & A/E, reviewed & issued by Contract Admin
• Selection Committee Worksheet for Evaluation of Technical Proposals
• CM Selection Memo to CFO Template – PM drafts and provides to OCA for review and inclusion in folder with required attachments. OCA provides to Chair for review and initials. Chair forwards to AVP & CFO for signature
  • RFP Combined Technical & Price Score Sheet Template – used for CM & Trade Contractor selection
  • RFP Combined Technical & Price Score Sheet Without Details Template – used for CM & Trade Contractor selection
  • Technical Proposal Evaluation – Committee Averages Template – used for CM & Trade Contractor selection
• Pre-Proposal Conference Agenda Template – prepared by Construction Contract Administrators
• CM Interview Schedule Example
• CM Interview Schedule Letter Example
• CM Selection Regrets Letter Template – by Project Manager
• CM Selection Congrats Letter Template – by Project Manager
• Example Proposer Appeal Response – coordinate with Construction Admin Prior to Use
• Procurement Plan for use with CM At Risk
• Notice of Intent to Award
• CM/Contractor – Contract Award Letter Template by Contract Admin – Jeff signs award letters over $5M
  • Instructions for Contractors and their Sureties for Bonded Contracts – enclosure to Award Letter
• Notice to Proceed Template

Administration/Division 0

• HECO-6a&b (2018) – updated 8/12/2021 – 2018 VUSBC Statement of Structural and Special Inspections Form & Inspections Checklist – by A/E & Project Manager
• CO-10.2 – Standard Bid Bond – Bid Bond required for values exceeding $1M unless otherwise noted
• Pre-proposal/Pre-bid Question Form
• HECO-7 – updated 7/14/2021 – General Conditions of the Construction Contract for Capital Outlay Projects – does not include SGC for utilities
  • CO-7 – General Conditions of the Construction Contract – updated 4/15/21
• Supplemental General Conditions – CM Construction Utilities – CM projects only
• HECO-9CM updated 7/22/2021 – Contract Between University & Construction Manager – CM Agency & At Risk Options template, by Contract Administrator
• CO-9a – Workers Compensation Certificate of Insurance Coverage
• HECO-10 new: 8/27/20 – Standard Performance Bond
• HECO 10.1 – Standard Labor and Material Paument Bond
• HECO-11 – Contract Change Order and HECO-11a – Change Order Justification, superseded by e-Builder H11 process
  • HECO-GC-1 – Change Order Estimate (General Contractors)
  • HECO-SC-1 – Change Order Estimate (Subcontractors)
  • HECO-SS-1 – Change Order Estimate (Sub-Subcontractors)
• HECO-12 – Schedule of Values and Certificate for Payment – superseded by e-Builder H12 process. Also see HECO-12 Mathematical Errors – for audit response
• CO-13 - Affidavit of Payment of Claims
• HECO-13.1b (2018) – updated 8/12/2021 – 2018 Final Report of Structural and Special Inspections
• HECO-13.2 – Certificate of Completion by Contractor – required for final Contractor payment
• HECO-13.2a – Certification of Partial or Substantial Completion by Contractor

Division 1

• Division 1 Template – updated 9/10/2021 – edited by A/E

Appendices

• Geotechnical Report – if required, see Facility Design Guidelines, section 3.2.4.1
• Asbestos Survey Report – if required, see Facility Design Guidelines, section 1.4.4.1
• Lead-Based Paint Survey Report – if required, see Facility Design Guidelines, section 1.4.4.2
• DGS-30-364 – Submittal Register –or similar approved format

Construction Administration by A/E or PM

• HECO-13.1 – Certificate of Completion by A/E of Record – also see Project Completion for audit response
• HECO-13.1a – Certificate of Partial or Substantial Completion by A/E – also see Project Completion for audit response
• HECO-13.3 – Combined Certificate of Use and Occupancy/Temporary Certificate of Use and Occupancy (Rev IV)
  • Sprinkler Inventory Form – to be completed for CUO application with data to be entered by FM Operations
• HECO-13.3b – Checklist for Occupancy – Beneficial, Set-up, or Partial
• Board on Changes Template – draft – for any independent change order of $250,000 or more