HECO/CO/DGS forms
HECO Forms overview – specifically for Health System division
Specific areas
Authorization
- HECO-2
– Authority to Initiate Capital Outlay Project - superseded by e-Builder H2 process
- Minor Capital
Project Form
- CR-2 – Cost Review Questionnaire - required for state funded projects
- HECO-4
– Approval of Schematic Design – no longer required
- HECO-5
– Approval of Preliminary Drawings & Specifications – no longer required
- HECO-6
– Approval of Working Drawings & Specifications – no longer required, superseded by e-Builder AWDPS process for Competitive Sealed Bids
- HECO-8
– Authorization to Award Contract – superseded by e-Builder H8 process
- Memo of Negotiation Template
– for use with Trade and Subcontractor Packages
- HECO-8BR
– Construction Phase Budget Revisions - see Budget Process Overview & Reconciliation
- superseded by e-Builder Net Zero Changes to the Budget process
- HECO-14
– Project Completion Report – completed form to be uploaded to e-Builder H8 process that will route for approval
- HECO-17
– Building Permit
- HECO-17-IND
– Building Permit for Trailers
- HECO-17a-TMP
– updated 2/1/2022 – Building Permit for Temporary Structure
- HECO-17a-TWR
– Building Permit for Communications Tower
- Project Permit form
Design contract management
- HECO-2.1a
– A/E Selection Small Fee Template – A/E Fee Less Than $10K
- HECO-2.1b
– A/E Selection 3 Phone Template – $10K to $50K A/E Fee
- CO-2.3 – A/E Fee Proposal Work Sheet & Example – see UVA Procurement’s Travel and Expense Services for travel rates
- HECO-3
– Contract Between University & A/E Template – A/E Fee Greater Than $50K, by Professional Services Contract Administrators
- HECO-3.1
– Term Contract Form for A/E Template – by Professional Services Contract Administrators
- HECO-3.1a – updated 2/26/21
– Service Order Term Contract for A/E – by Professional Services Contract Administrators
- HECO-3.2
– Contract Between University & A/E Template – $10K to $50K A/E Fee, by Professional Services Contract Administrators
- HECO-3.3
– Term Contract for Cost Consultant – by Professional Services Contract Administrators
- HECO-8b
– Opinion of A/E Performance (Design Phase)
- HECO-11a/e
– A/E Contract Change Order – superseded by e-Builder H11PS process
- H12AE Excel A/E Payment Invoice
– completed form to be uploaded to e-Builder H12AE process that will route for approval
Construction contract management
- HECO-6a&b (2018)
– updated 8/12/2021 – 2018 VUSBC Statement of Structural and Special Inspections Form & Inspections Checklist – by A/E & Project Manager
- HECO-6a&b (2015)
– 2015 VUSBC Statement of Structural and Special Inspections Form & Inspections Checklist – by A/E & Project Manager
- DGS-30-364 – Submittal Register – or similar approved format
- HECO-7
– updated 7/14/2021 – General Conditions of the Construction Contract For Capital Outlay Projects – does not include SGC for utilities
- CO-7 – updated March, 2022 – General Conditions of the Construction Contract
- HECO-7CM
– General Conditions of the Construction Contract with a CM – Agency Trade Contracts only – not currently used
- HECO-7DB
– updated 6/9/2021 – General Conditions of the Design-Build Contract
- CO-7DB – General Conditions of the Design-Build Contract
- Supplemental General
Conditions
– Construction Utilities – CM, D/B, & On-Demand projects only, not required on Agency
- Supplemental General Conditions
– NIH Requirements – required for projects funded wholly or in part by NIH
- HECO-7a
– Instructions to Bidders
- HECO-7am – Instructions to Bidders – rarely used, requires CFO approval and includes private bid opening with negotiations
- Standard HECO Bid Form Format
– updated 3/7/2022 – by A/E
- Contract Approval Sheet
– updated 6/4/2021 – Construction Contracts < $5M
- Contract Approval Sheet
– updated 10/18/2021 – Construction Contracts > $5M
- HECO-9
– updated 7/22/2021 – Contract Between University & Contractor – Competitive Negotiation, IFB, Sole Source, & Emergency Options, by Contract Administrator
- HECO-9CM
updated 7/22/2021 – Contract Between University & Construction Manager – CM Agency & At Risk Options template, by Contract Administrator
- HECO-9DB
– updated 6/25/2021 – Contract Between University & Design Build Contractor – by Contract Administrator
- CO-9a – Workers Compensation Certificate of Insurance Coverage
- CO-9b – Post Bid Modification
- HECO-10 –
– updated 3/17/2022 – Standard Performance Bond
- HECO-10.1
– updated 3/17/2022 – Standard Labor & Material Payment Bond
- Bond Co-surety Rider
– if required for HECO-10 & CO-10.1
- CO-10.2 – Standard Bid Bond – Bid Bond required for values exceeding $1M unless otherwise noted
- HECO-11
– Contract Change Order and HECO-11a – Change Order Justification, superseded by e-Builder H11 process
- HECO-GC-1
– updated 2/11/2022 – Change Order Estimate (General Contractors)
- HECO-SC-1
– updated 2/11/2022 – Change Order Estimate (Subcontractors)
- HECO-SS-1
– updated 2/11/2022 – Change Order Estimate (Sub-Subcontractors)
- FICA SUI Workman’s Comp
Rates
- HECO-GC-1
- HECO-12
– Schedule of Values and Certificate for Payment, superseded by e-Builder H12 process
- DGS-30-328 – History of Roofing Installation – updated 4/15/21 –by Project Manager
- CO-13 – Affidavit of Payment of Claims – required for final Contractor payment
- HECO-13.1
– updated July, 2022 – Certificate of Completion by A/E of Record – also see Project Completion for audit response – superseded, exact same wording now part of e-Builder process page when submitter checks final invoice.
- HECO-13.1a
– Certificate of Partial or Substantial Completion by A/E – also see Project Completion
for audit response
- HECO-13.1b (2018)
– updated 8/12/2021 – 2018 Final Report of Structural and Special Inspections
- HECO-13.1b (2015)
– 2015 Final Report of Structural and Special Inspections
- HECO-13.2
– updated July, 2022 – Certificate of Completion by Contractor – required for final Contractor payment – superseded, exact same wording now part of e-Builder process page when submitter checks final invoice.
- HECO-13.2a
– updated July, 2022 – Certification of Partial or Substantial Completion by Contractor
- HECO-13.3
– updated July, 2022 – Combined Certificate of Use and Occupancy/Temporary Certificate of Use and Occupancy
- Sprinkler Inventory Form
– to be completed for CUO application with data to be entered by FM Operations
- HECO-13.3b
– Checklist for Occupancy – Beneficial, Set-up, or Partial
- HECO-14a
– Opinion of A/E Performance (Bid / Construction Phase)
- HECO-16
– updated 2/11/2022 – Contractor’s Statement of Qualifications (SOQ)
- CO-16 – Attachment 1, Qualification Criteria
-
HECO-16 D/B
– updated 2/14/2022 – Design/Build Team Statement of Qualificiations (SOQ)