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HECO/CO/DGS forms

HECO Forms overview – specifically for Health System division

Specific areas

• Authorization
• Design contract management
• Construction contract management

Authorization

• HECO-2 – Authority to Initiate Capital Outlay Project - superseded by e-Builder H2 process
• Minor Capital Project Form
• CR-2 – Cost Review Questionnaire - required for state funded projects
• HECO-4 – Approval of Schematic Design – no longer required
• HECO-5 – Approval of Preliminary Drawings & Specifications – no longer required
• HECO-6 – Approval of Working Drawings & Specifications – no longer required, superseded by e-Builder AWDPS process for Competitive Sealed Bids
• HECO-8 – Authorization to Award Contract – superseded by e-Builder H8 process
• Memo of Negotiation Template – for use with Trade and Subcontractor Packages
• HECO-8BR – Construction Phase Budget Revisions - see Budget Process Overview & Reconciliation - superseded by e-Builder Net Zero Changes to the Budget process
• HECO-14 – Project Completion Report – completed form to be uploaded to e-Builder H8 process that will route for approval
• HECO-17 – Building Permit
• HECO-17-IND – Building Permit for Trailers
• HECO-17a-TMP – Building Permit for Temporary Structure
• HECO-17a-TWR – Building Permit for Communications Tower
• Project Permit form

Design contract management

• HECO-2.1a – A/E Selection Small Fee Template – A/E Fee Less Than $10K
• HECO-2.1b – A/E Selection 3 Phone Template – $10K to $50K A/E Fee
• CO-2.3 – A/E Fee Proposal Work Sheet & Example – see UVA Procurement’s Travel and Expense Services for travel rates
• HECO-3 – Contract Between University & A/E Template – A/E Fee Greater Than $50K, by Professional Services Contract Administrators
• HECO-3.1 – Term Contract Form for A/E Template – by Professional Services Contract Administrators
• HECO-3.1a – updated 2/26/21 – Service Order Term Contract for A/E – by Professional Services Contract Administrators
• HECO-3.2 – Contract Between University & A/E Template – $10K to $50K A/E Fee, by Professional Services Contract Administrators
• HECO-3.3 – Term Contract for Cost Consultant – by Professional Services Contract Administrators
• HECO-8b – Opinion of A/E Performance (Design Phase)
• HECO-11a/e – A/E Contract Change Order – superseded by e-Builder H11PS process
• H12AE Excel A/E Payment Invoice – completed form to be uploaded to e-Builder H12AE process that will route for approval

Construction contract management

• HECO-6a&b (2018) – updated 8/12/2021 – 2018 VUSBC Statement of Structural and Special Inspections Form & Inspections Checklist – by A/E & Project Manager
• HECO-6a&b (2015) – 2015 VUSBC Statement of Structural and Special Inspections Form & Inspections Checklist – by A/E & Project Manager
• DGS-30-364 – Submittal Register – or similar approved format
• HECO-7 – updated 7/14/2021 – General Conditions of the Construction Contract For Capital Outlay Projects – does not include SGC for utilities
  • CO-7 – General Conditions of the Construction Contract – updated 4/15/2021
• HECO-7CM – General Conditions of the Construction Contract with a CM – Agency Trade Contracts only – not currently used
• HECO-7DB – updated 6/9/2021 – General Conditions of the Design-Build Contract
• CO-7DB – General Conditions of the Design-Build Contract
• Supplemental General Conditions – Construction Utilities – CM, D/B, & On-Demand projects only, not required on Agency
• Supplemental General Conditions – NIH Requirements – required for projects funded wholly or in part by NIH
• HECO-7a – Instructions to Bidders
• HECO-7am – Instructions to Bidders – rarely used, requires CFO approval and includes private bid opening with negotiations
• Standard HECO Bid Form Format – by A/E
• Contract Approval Sheet – updated 6/4/2021 – Construction Contracts < $5M
• Contract Approval Sheet – updated 6/4/2021 – Construction Contracts > $5M
• HECO-9 – updated 7/22/2021 – Contract Between University & Contractor – Competitive Negotiation, IFB, Sole Source, & Emergency Options, by Contract Administrator
• HECO-9CM updated 7/22/2021 – Contract Between University & Construction Manager – CM Agency & At Risk Options template, by Contract Administrator
• HECO-9DB – updated 6/25/2021 – Contract Between University & Design Build Contractor – by Contract Administrator
• CO-9a – Workers Compensation Certificate of Insurance Coverage
• CO-9b – Post Bid Modification
• HECO-10 – – updated 8/27/2020 – Standard Performance Bond
• HECO-10.1 – Standard Labor & Material Payment Bond
• Bond Co-surety Rider – if required for HECO-10 & CO-10.1
• CO-10.2 – Standard Bid Bond – Bid Bond required for values exceeding $1M unless otherwise noted
• HECO-11 – Contract Change Order and HECO-11a – Change Order Justification, superseded by e-Builder H11 process
  • HECO-GC-1 – Change Order Estimate (General Contractors)
  • HECO-SC-1 – Change Order Estimate (Subcontractors)
  • HECO-SS-1 – Change Order Estimate (Sub-Subcontractors)
  • FICA SUI Workman’s Comp Rates
  • Board on Changes Template – no longer required for any change order
• HECO-12 – Schedule of Values and Certificate for Payment, superseded by e-Builder H12 process
• DGS-30-328 – History of Roofing Installation – updated 4/15/21 –by Project Manager
• CO-13 – Affidavit of Payment of Claims – required for final Contractor payment
• HECO-13.1 – Certificate of Completion by A/E of Record – also see Project Completion for audit response – superseded, exact same wording now part of e-Builder process page when submitter checks final invoice.
• HECO-13.1a – Certificate of Partial or Substantial Completion by A/E – also see Project Completion for audit response
• HECO-13.1b (2018) – updated 8/12/2021 – 2018 Final Report of Structural and Special Inspections
• HECO-13.1b (2015) – 2015 Final Report of Structural and Special Inspections
• HECO-13.2 – Certificate of Completion by Contractor – required for final Contractor payment – superseded, exact same wording now part of e-Builder process page when submitter checks final invoice.
• HECO-13.2a – Certification of Partial or Substantial Completion by Contractor
• HECO-13.3 – Combined Certificate of Use and Occupancy/Temporary Certificate of Use and Occupancy
• Sprinkler Inventory Form – to be completed for CUO application with data to be entered by FM Operations
• HECO-13.3b – Checklist for Occupancy – Beneficial, Set-up, or Partial
• HECO-14a – Opinion of A/E Performance (Bid / Construction Phase)
• HECO-16 – Contractor’s Statement of Qualifications (SOQ)
  • CO-16 – Attachment 1, Qualification Criteria
• HECO-16 D/B – Design/Build Team Statement of Qualificiations (SOQ)