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HECO/CO/DGS forms

Specific areas

Authorization

  • HECO-2 Excel document – Authority to Initiate Capital Outlay Project - superseded by e-Builder H2 process
  • Minor Capital Project Form Word document
  • CR-2 – Cost Review Questionnaire - required for state funded projects
  • HECO-4 Excel document – Approval of Schematic Design – no longer required
  • HECO-5 Excel document – Approval of Preliminary Drawings & Specifications – no longer required
  • HECO-6 Excel document – Approval of Working Drawings & Specifications – no longer required, superseded by e-Builder AWDPS process for Competitive Sealed Bids
  • HECO-8 Excel document – Authorization to Award Contract – superseded by e-Builder H8 process
  • Memo of Negotiation Template Word documentfor use with Trade and Subcontractor Packages
  • HECO-8BR Excel document – Construction Phase Budget Revisions - see Budget Process Overview & Reconciliation Word document - superseded by e-Builder Net Zero Changes to the Budget process
  • HECO-14 Excel document – Project Completion Report – completed form to be uploaded to e-Builder H8 process that will route for approval
  • HECO-17 Excel document – Building Permit
  • HECO-17-IND Excel document – Building Permit for Trailers
  • HECO-17a-TMP Excel document – Building Permit for Temporary Structure
  • HECO-17a-TWR Excel document – Building Permit for Communications Tower
  • Project Permit form

Design contract management

  • A/E Firm Data Forms - AE-1 — AE-6 - DGS-30-004 - dated 03/19
  • HECO-2.1c — Professional & Construction-related Nonprofessional Services Template — Fee Less Than $80K
  • CO-2.3 – A/E Fee Proposal Worksheet Example – see UVA Procurement’s Travel & Expense Services for travel rates
  • HECO-3 Word document – Contract Between University & A/E Template – Fee Greater Than $80K, by Professional Services Contract Administrators
  • HECO-3.1 Word document – Term Contract for A/E Template – by Professional Services Contract Administrator
  • HECO-3.1aupdated 2/26/21 Word document – Service Order Term Contract for A/E – by Professional Services Contract Administrator
  • HECO-3.2 Word documentupdated 7/5/2023 – Contract Between University & A/E Template – Fee Less Than $80K, by Professional Services Contract Administrator
  • HECO-3.3 Word document – Term Contract for Construction-related Nonprofessional Services, by Professional Services Contract Administrators
  • HECO-8b Excel document – Opinion of A/E Performance (Design Phase)
  • HECO-11a/e Word document – A/E Contract Change Order – superseded by e-Builder H11PS process
  • H12AE Excel A/E Payment Invoice Excel documentcompleted form to be uploaded to e-Builder H12AE process that will route for approval

Construction contract management

  • HECO-6a&b (2021) Excel document – VUSBC Statement of Structural and Special Inspections Form & Inspections Checklist – by A/E & Project Manager
  • HECO-6a&b (2018) Excel document – VUSBC Statement of Structural and Special Inspections Form & Inspections Checklist – by A/E & Project Manager
  • DGS-30-364 – Submittal Register – or similar approved format
  • HECO-7 Word documentupdated 1/22/2024 – General Conditions of the Construction Contract For Capital Outlay Projects – does not include SGC for utilities
    • CO-7updated March, 2022 – General Conditions of the Construction Contract
  • HECO-7CM Word document – General Conditions of the Construction Contract with a CM – Agency Trade Contracts only – not currently used
  • HECO-7DB Word documentupdated 6/9/2021 – General Conditions of the Design-Build Contract
    • CO-7DB – General Conditions of the Design-Build Contract
  • Supplemental General Conditions Word document – Construction Utilities – CM, D/B, & On-Demand projects only, not required on Agency
  • Supplemental General Conditions Word document – NIH Requirements – required for projects funded wholly or in part by NIH
  • HECO-7a Word document – Instructions to Bidders
  • HECO-7am – Instructions to Bidders – rarely used, requires CFO approval and includes private bid opening with negotiations
  • Standard HECO Bid Form Format Word documentupdated 3/7/2022 – by A/E
  • Contract Approval Sheet Word documentupdated 6/4/2021 – Construction Contracts < $5M
  • Contract Approval Sheet Word documentupdated 10/18/2021 – Construction Contracts > $5M
  • HECO-9 Word documentupdated 7/22/2021 – Contract Between University & Contractor – Competitive Negotiation, IFB, Sole Source, & Emergency Options, by Contract Administrator
  • HECO-9CM Word document updated 7/22/2021 – Contract Between University & Construction Manager – CM Agency & At Risk Options template, by Contract Administrator
  • HECO-9DB Word documentupdated 6/25/2021 – Contract Between University & Design Build Contractor – by Contract Administrator
  • CO-9a – Workers Compensation Certificate of Insurance Coverage
  • CO-9b – Post Bid Modification
  • HECO-10Word documentupdated 3/17/2022 – Standard Performance Bond
  • HECO-10.1 Word documentupdated 3/17/2022 – Standard Labor & Material Payment Bond
  • Bond Co-surety Rider Word document – if required for HECO-10 & CO-10.1
  • CO-10.2 – Standard Bid Bond – Bid Bond required for values exceeding $1M unless otherwise noted
  • HECO-11 Excel document – Contract Change Order and HECO-11a – Change Order Justification, superseded by e-Builder H11 process
  • HECO-12 Excel document – Schedule of Values and Certificate for Payment, superseded by e-Builder H12 process
  • DGS-30-328 – History of Roofing Installation – updated 4/15/21 –by Project Manager
  • CO-13 – Affidavit of Payment of Claims – required for final Contractor payment
  • HECO-13.1 Word documentupdated July, 2022 – Certificate of Completion by A/E of Record – also see Project Completion for audit response – superseded, exact same wording now part of e-Builder process page when submitter checks final invoice.
  • HECO-13.1a Word document – Certificate of Partial or Substantial Completion by A/E – also see Project Completion Word document for audit response
  • HECO-13.1b (2021) Excel document – Final Report of Structural and Special Inspections
  • HECO-13.1b (2018) Excel document – Final Report of Structural and Special Inspections
  • HECO-13.2 Word documentupdated July, 2022 – Certificate of Completion by Contractor – required for final Contractor payment – superseded, exact same wording now part of e-Builder process page when submitter checks final invoice.
  • HECO-13.2a Word documentupdated July, 2022 – Certification of Partial or Substantial Completion by Contractor
  • HECO-13.3 Excel documentupdated July, 2022 – Combined Certificate of Use and Occupancy/Temporary Certificate of Use and Occupancy
  • HECO-13.3b Word document – Checklist for Occupancy – Beneficial, Set-up, or Partial
  • HECO-14a Excel document – Opinion of A/E Performance (Bid / Construction Phase)
  • HECO-16 Word documentupdated 2/11/2022 – Contractor’s Statement of Qualifications (SOQ)
    • CO-16 – Attachment 1, Qualification Criteria
  • HECO-16 D/B Word documentupdated 2/14/2022 – Design/Build Team Statement of Qualificiations (SOQ)