HECO/CO/DGS forms

HECO Forms overview Download Acrobat Reader – specifically for Health System division

Specific areas

Authorization

  • HECO-2 Excel document – Authority to Initiate Capital Outlay Project - superseded by e-Builder H2 process
  • Minor Capital Project Form Word document
  • CR-2 – Cost Review Questionnaire - required for special bond funded projects
  • HECO-4 Excel document – Approval of Schematic Design – no longer required
  • HECO-5 Excel document – Approval of Preliminary Drawings & Specifications – no longer required
  • HECO-6 Excel document – Approval of Working Drawings & Specifications – no longer required, superseded by e-Builder AWDPS process for Competitive Sealed Bids
  • HECO-8 Excel document – Authorization to Award Contract – superseded by e-Builder H8 process
  • Memo of Negotiation Template Word documentfor use with Trade and Subcontractor Packages
  • HECO-8BR Excel document – Construction Phase Budget Revisions - see Budget Process Overview & Reconciliation Word document - superseded by e-Builder Net Zero Changes to the Budget process
  • HECO-14 Excel document – Project Completion Report – completed form to be uploaded to e-Builder H8 process that will route for approval
  • HECO-17 Excel document – Building Permit
  • HECO-17-IND Excel document – Building Permit for Trailers
  • HECO-17a-TMP Excel document – Building Permit for Temporary Structure
  • HECO-17a-TWR Excel document – Building Permit for Communications Tower
  • Project Permit form

Design contract management

  • HECO-2.1a Word document – A/E Selection Small Fee Template – A/E Fee Less Than $10K
  • HECO-2.1b Word document – A/E Selection 3 Phone Template – $10K to $50K A/E Fee
  • CO-2.3 – A/E Fee Proposal Work Sheet & Example – see UVA Procurement’s Travel and Expense Services for travel rates
  • HECO-3 Word document – Contract Between University & A/E Template – A/E Fee Greater Than $50K, by Professional Services Contract Administrators
  • HECO-3.1 Word document – Term Contract Form for A/E Template – by Professional Services Contract Administrators
  • HECO-3.1a Word document – Service Order Term Contract for A/E – by Professional Services Contract Administrators
  • HECO-3.2 Word document – Contract Between University & A/E Template – $10K to $50K A/E Fee, by Professional Services Contract Administrators
  • HECO-3.3 Word document – Term Contract for Cost Consultant – by Professional Services Contract Administrators
  • HECO-8b Excel document – Opinion of A/E Performance (Design Phase)
  • HECO-11a/e Word document – A/E Contract Change Order – superseded by e-Builder H11AE process
  • HECO-12a/e Excel document – A/E Payment Invoice – completed form to be uploaded to e-Builder H12AE process that will route for approval

Construction contract management

  • DGS-30-244 – Buy Virginia Graphic for Specifications
  • HECO-6a&b Excel document – 2012 VUSBC Statement of Structural and Special Inspections Form & Inspections Checklist – by A/E & Project Manager
  • DGS-30-364 – Submittal Register – or similar approved format
  • HECO 7 Word document – General Conditions of the Construction Contract For Capital Outlay Projects – does not include SGC for utilities
    • CO-7 Download Acrobat Reader – General Conditions of the Construction Contract
  • HECO-7CM Word document – General Conditions of the Construction Contract with a CM – Agency Trade Contracts only
  • HECO-7DB Word document – General Conditions of the Design-Build Contract
    • CO-7DB – General Conditions of the Design-Build Contract
  • Supplemental General Conditions Word document – Construction Utilities – CM, D/B, & On-Demand projects only, not required on Agency
  • Supplemental General Conditions Word document – NIH Requirements – required for projects funded wholly or in part by NIH
  • HECO-7a Word document – Instructions to Bidders
  • HECO-7am Download Acrobat Reader – Instructions to Bidders – rarely used, requires CFO approval and includes private bid opening with negotiations
  • Standard HECO Bid Form Format Word document – by A/E
  • Contract Approval Sheet Word document – Construction Contracts < $5M
  • Contract Approval Sheet Word document – Construction Contracts > $5M
  • HECO-9 Word document – Contract Between University & Contractor – Competitive Negotiation, IFB, Sole Source, & Emergency Options, by Contract Administrator
  • HECO-9CM Word document – Contract Between University & Construction Manager – CM Agency & At Risk Options template, by Contract Administrator
  • HECO-9DB Word document – Contract Between University & Design Build Contractor – by Contract Administrator
  • CO-9a – Workers Compensation Certificate of Insurance Coverage
  • CO-9b – Post Bid Modification
  • HECO-10 Word document – Standard Performance Bond
  • HECO-10.1 Word document – Standard Labor & Material Payment Bond
  • Bond Co-surety Rider Word document – if required for HECO-10 & CO-10.1
  • CO-10.2 Word document – Standard Bid Bond – Bid Bond required for values exceeding $1M unless otherwise noted
  • HECO-11 Excel document – Contract Change Order and HECO-11a – Change Order Justification, superseded by e-Builder H11 process
  • HECO-12 Excel document – Schedule of Values and Certificate for Payment, superseded by e-Builder H12 process
  • DGS-30-328 – History of Roofing Installation – by Project Manager
  • CO-13 – Affidavit of Payment of Claims – required for final Contractor payment
  • HECO-13.1 Word document – Certificate of Completion by A/E of Record – also see Project Completion for audit response
  • HECO-13.1a Word document – Certificate of Partial or Substantial Completion by A/E – also see Project Completion Word document for audit response
  • HECO-13.1b Word document – 2009 Final Report of Structural and Special Inspections
  • HECO-13.1b Excel document – 2012 Final Report of Structural and Special Inspections
  • HECO-13.2 Word document – Certificate of Completion by Contractor – required for final Contractor payment
  • HECO-13.2a Word document – Certification of Partial or Substantial Completion by Contractor
  • HECO-13.3 Excel document – Combined Certificate of Use and Occupancy/Temporary Certificate of Use and Occupancy
  • HECO-13.3b Word document – Checklist for Occupancy – Beneficial, Set-up, or Partial
  • HECO-14a Excel document – Opinion of A/E Performance (Bid / Construction Phase)
  • HECO-16 Word document – Contractor’s Statement of Qualifications (SOQ)
    • CO-16 – Attachment 1, Qualification Criteria