Academic On-Demand Invitation for Bids
Total project cost less than $5 million dollars – additional editing required for academic division
Note: The On-Demand RFP is no longer used.
The Office of Contract Administration can use the On-Demand Contracts as requested by any Facilities Management project manager for a construction project. Anyone else wanting to use the same contractors may use them, but not as On-Demand Contractors with reference to On-Demand Contract terms. Contract Administration hired these contractors under the terms and conditions of the HECO Manual, therefore, they may only do HECOM projects when performing on their On-Demand Contracts.
Required documents
Procurement
Administrative / Division 0
- Davis Bacon Wage Rates example
– include updated document with Specifications for projects with NIH funds
- Certification Regarding Lobbying
– include with specifications for projects with NIH funds, must be executed and returned by the selected CM/GC as part of the contract
- HECO-6a&b (2021)
– VUSBC Statement of Structural and Special Inspections Form & Inspections Checklist – by A/E & Project Manager
- HECO-6a&b (2018)
– VUSBC Statement of Structural and Special Inspections Form & Inspections Checklist – by A/E & Project Manager
- On Demand Front End Specifications
– updated 3/8/2022
- HECO-7
– updated 1/22/2024 – General Conditions of the Construction Contract For Capital Outlay Projects – does not include SGC for utilities
- CO-7 – updated March, 2022 – General Conditions of the Construction Contract
- CO-13 – Affidavit of Payment of Claims – required for final Contractor payment
- HECO-13.1b (2021)
– Final Report of Structural and Special Inspections
- HECO-13.1b (2018)
– Final Report of Structural and Special Inspections
- Certificate of Completion by Contractor – required for final Contractor payment – wording now part of Trimble Unity Construct process page when submitter checks final invoice.
- HECO-13.2a
– updated July, 2022 – Certification of Partial or Substantial Completion by Contractor
Division 1
Appendices
Construction Administration by A/E or PM
- Certificate of Completion by A/E of Record – also see Project Completion for audit response – wording now part of Trimble Unity Construct process page when submitter checks final invoice.
- HECO-13.3
– updated July, 2022 – Combined Certificate of Use and Occupancy/Temporary Certificate of Use and Occupancy (Rev IV)
- Sprinkler Inventory Form
– to be completed for CUO application with data to be entered by FM Operations
- HECO-13.3b
– Checklist for Occupancy – Beneficial, Set-up, or Partial
Miscellaneous documents