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Financial and billing information

Facilities Management receives an annual appropriation for basic maintenance and operations of University academic division facilities supported by state education and general funds. Certain general facilities planning services are also budgeted for Facilities Management.

Other services are normally provided on a reimbursable basis, chargeable to the requesting department.

All services for the Medical Center, auxilary enterprises, and other non-general fund-supported activities or divisions are provided on a reimbursable basis.

Work orders

Charges for reimbursable Facilities Management services are accumulated and billed through a work order system. To view current work order status online, access permission is authorized by the following staff:

  • Reggie Steppe, customer relations manager
    Phone: (434) 243-2442
  • Dennis Bianchetto, customer relations manager
    Phone: (434) 243-1092
  • Stanley Speed, customer service manager
    Phone: (434) 924-1777

Pricing of services

Work performed by Facilities Management on a reimbursable basis is billed in one of two ways:

  • At-cost – majority of work is billed on an at-cost basis. This is a total charge determined by the recovery rates of the labor, materials and tools used to accomplish the work.
  • Fixed-price – construction and selected types of work requests are billed on a fixed-price basis. A firm proposal is made based on work cost estimates. If proposal is accepted, Facilities Management will complete the work for the fixed-price amount, regardless of actual costs. Any changes to the scope of the work, the plans and specifications, or the conditions of work made after the acceptance of the proposal will be acknowledged by an approved written change order amending the original work order and the fixed-price agreement.

Service rates

Billing schedules

Fiscal Year 2024-25

Monthly Billing Utility Billing Service Billing
July 2024 Thursday, July 18, 2024 Wednesday, July 17, 2024
August 2024 Thursday, August 15, 2024 Wednesday, August 14, 2024
September 2024 Wednesday, September 18, 2024 Tuesday, September 17, 2024
October 2024 Wednesday, October 16, 2024 Tuesday, October 15, 2024
November 2024 Thursday, November 14, 2024 Wednesday, November 13, 2024
December 2024 Wednesday, December 18, 2024 Tuesday, December 17, 2024
January 2025 Thursday, January 23, 2025 Wednesday, January 22, 2025
February 2025 Wednesday, February 19, 2025 Tuesday, February 18, 2025
March 2025 Wednesday, March 19, 2025 Tuesday, March 18, 2025
April 2025 Thursday, April 17, 2025 Wednesday, April 16, 2025
May 2025 Thursday, May 15, 2025 Wednesday, May 14, 2025
June 2025 Wednesday, June 18, 2025* Tuesday, June 17, 2025*

Information will be available in UBI the next business day after the Utility Billing date.

Billing Schedule FY 2024-2025 Excel sheet

*Date subject to change depending on Fiscal Year closing procedures