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Financial and billing information

Facilities Management receives an annual appropriation for basic maintenance and operations of University academic division facilities supported by state education and general funds. Certain general facilities planning services are also budgeted for Facilities Management.

Other services are normally provided on a reimbursable basis, chargeable to the requesting department.

All services for the Medical Center, auxilary enterprises, and other non-general fund-supported activities or divisions are provided on a reimbursable basis.

Work orders

Charges for reimbursable Facilities Management services are accumulated and billed through a work order system. To view current work order status online, access permission is authorized by the following staff:

  • Reggie Steppe, customer relations manager
    Phone: (434) 243-2442
  • Dennis Bianchetto, customer relations manager
    Phone: (434) 243-1092
  • Stanley Speed, customer service manager
    Phone: (434) 924-1777

Pricing of services

Work performed by Facilities Management on a reimbursable basis is billed in one of two ways:

  • At-cost – majority of work is billed on an at-cost basis. This is a total charge determined by the recovery rates of the labor, materials and tools used to accomplish the work.
  • Fixed-price – construction and selected types of work requests are billed on a fixed-price basis. A firm proposal is made based on work cost estimates. If proposal is accepted, Facilities Management will complete the work for the fixed-price amount, regardless of actual costs. Any changes to the scope of the work, the plans and specifications, or the conditions of work made after the acceptance of the proposal will be acknowledged by an approved written change order amending the original work order and the fixed-price agreement.

Service rates

Billing schedules

Fiscal Year 2023-24

Monthly Billing Utility Billing Service Billing
July 2023 Wednesday, July 19, 2023 Tuesday, July 18, 2023
August 2023 Thursday, August 17, 2023 Wednesday, August 16, 2023
September 2023 Monday, September 18, 2023 Thursday, September 14, 2023
October 2023 Wednesday, October 18, 2023 Tuesday, October 17, 2023
November 2023 Thursday, November 16, 2023 Wednesday, November 15, 2023
December 2023 Thursday, December 14, 2023 Wednesday, December 13, 2023
January 2024 Thursday, January 18, 2024 Wednesday, January 17, 2024
February 2024 Thursday, February 15, 2024 Wednesday, February 14, 2024
March 2024 Monday, March 18, 2024 Thursday, March 14, 2024
April 2024 Wednesday, April 17, 2024 Tuesday, April 16, 2024
May 2024 Thursday, May 16, 2024 Wednesday, May 15, 2024
June 2024 Tuesday, June 18, 2024* Monday, June 17, 2024*

Information will be available in UBI the next business day after the Utility Billing date.

Billing Schedule FY 2023-2024 Excel sheet

*Date subject to change depending on Fiscal Year closing procedures