Skip to main content

Financial and billing information

Facilities Management receives an annual appropriation for basic maintenance and operations of University academic division facilities supported by state education and general funds. Certain general facilities planning services are also budgeted for Facilities Management.

Other services are normally provided on a reimbursable basis, chargeable to the requesting department.

All services for the Medical Center, auxilary enterprises, and other non-general fund-supported activities or divisions are provided on a reimbursable basis.

Work orders

Charges for reimbursable Facilities Management services are accumulated and billed through a work order system. To view current work order status online, access permission is authorized by the following staff:

  • Reggie Steppe, customer relations manager
    Phone: (434) 243-2442
  • Dennis Bianchetto, customer relations manager
    Phone: (434) 243-1092
  • Stanley Speed, customer service manager
    Phone: (434) 924-1777

Pricing of services

Work performed by Facilities Management on a reimbursable basis is billed in one of two ways:

  • At-cost – majority of work is billed on an at-cost basis. This is a total charge determined by the recovery rates of the labor, materials and tools used to accomplish the work.
  • Fixed-price – construction and selected types of work requests are billed on a fixed-price basis. A firm proposal is made based on work cost estimates. If proposal is accepted, Facilities Management will complete the work for the fixed-price amount, regardless of actual costs. Any changes to the scope of the work, the plans and specifications, or the conditions of work made after the acceptance of the proposal will be acknowledged by an approved written change order amending the original work order and the fixed-price agreement.

Service rates

Billing schedules

Fiscal Year 2022-23

Monthly Billing Utility Billing Service Billing
July 2022 Friday, July 15, 2022 Wednesday, July 27, 2022
August 2022 Monday, August 15, 2022 Tuesday, August 16, 2022
September 2022 Monday, September 19, 2022 Friday, September 16, 2022
October 2022 Tuesday, October 18, 2022 Monday, October 17, 2022
November 2022 Wednesday, November 16, 2022 Monday, November 14, 2022
December 2022 Thursday, December 15, 2022 Wednesday, December 14, 2022
January 2023 Wednesday, January 18, 2023 Tuesday, January 17, 2023
February 2023 Thursday, February 16, 2023 Wednesday, February 15, 2023
March 2023 Thursday, March 16, 2023 Wednesday, March 15, 2023
April 2023 Monday, April 17, 2023 Thursday, April 13, 2023
May 2023 Tuesday, May 16, 2023 Monday, May 15, 2023
June 2023 Thursday, June 15, 2023 Wednesday, June 14, 2023

All external charges, invoices and corrections need to be posted by 12:00pm on utility billing day.
Information will be available in UBI the next business day after transfer to Workday.

Billing Schedule FY 2022-2023 Excel sheet