Skip to main content

Winter weather reminders

December 17, 2021

Impacts of weather on UVA operations

Aerial view of Grounds coverd in snow

As winter approaches, employees are asked to keep in mind the following reminders regarding impacts of winter weather on the University’s operations.

  • There is a presumption this winter that employees who have been working from home will continue to work from home regardless of the possible impact of weather on operations on Grounds. If employees are not able to work from home for some reason during a weather event, they should contact their manager.
  • Although all employees have been assigned an emergency reporting status, the traditional categories of “designated” and “non-designated” may not apply this winter. Employees should consult directly with their managers to understand whether they need to report in person if the University modifies on-Grounds operations.
  • Supervisors are responsible for communicating snow and ice control measure duties to their designated employees who are expected to report to work during weather events. The need to report after normal working hours, weekends, or holidays for snow and ice control duties could happen. It is important that supervisors stay in contact with their staff when winter weather is predicted so that everyone can anticipate the need to report. The Facilities Management Snow Line (434-243-0647) should be updated with information as reference for reporting times but staff are expected to report based on the directions given to them by their supervisor. Supervisors and managers will receive information through VEOCI from Rich Hopkins, Nina Green or Dan Shantler prior to the weather event so that Facilities Management’s response can be determined.
  • The Facilities Management Service Desk handles arrangements with nearby hotels about housing staff overnight if needed, in addition to working with UVA Dining to provide food for staff during a snow event.
  • Employees should always consider their personal safety first when deciding whether to report in-person to work. Staff members should contact their manager or supervisor if they are expected to report but cannot. Supervisors are asked to be flexible in granting leave to employees who feel that it is not safe to travel or who have other responsibilities at home – such as childcare or eldercare – that might restrict their availability.

About the author

Jane Centofante
Communications senior generalist
UVA Facilities Management
(434) 982-5846