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New email requirement

January 25, 2021

All state employees must include a contact phone number in their email signature

An illustration of a typed document emerging from a laptop screen

A new Virginia legislative requirement approved on Nov. 18, 2020 mandates that all state employees with state email addresses and state phone numbers (which includes all UVA employees) include contact information in their email signature, which shall include, at a minimum, an office/work phone number and/or state cell phone number.

This requirement seeks to improve government accessibility to employees who work remotely, particularly during the COVID-19 pandemic.

To create a custom HTML email signature, visit the UVA Brand webpage for templates and instructions.

About the author

Jane Centofante
Communications senior generalist
UVA Facilities Management
(434) 982-5846