In order for the Employee Council to be viable and useful for both the employees and management, it shall have high level access into the organization as follows:
- The Employee Council represents all Facilities Management employees.
- The council will meet bi-monthly and occasionally may call special meetings if needed. The Chief Facilities Officer will appoint a senior management official to meet with the Council to present management perspectives during discussions, to provide insight regarding existing departmental and/or University policies and to provide immediate answers to employee questions and concerns whenever possible.
- Individual Council representatives are expected to discuss matters of concern, as they arise, with responsible managers and supervisors in an effort to seek resolution at the earliest possible time. This effort is designed to reduce the Council's meeting agenda items.
- The Employee Council functions as a channel for receiving and discussing employee ideas for improving relations and for enhancing the University work environment. The resolution of specific personal concerns is not the responsibility of the Council.
Employees in each represented area will elect their Council representative. Members will serve on the Council for a period of three years. In order to stagger the terms on an annual basis, approximately 1/3 of the council will be elected each year. If a Council vacancy occurs with more than three months remaining in the terms, a new member will be elected to complete the term.
- The elected Council will elect its Chair and Vice-Chair annually in June which is the first meeting of each newly elected Council.
- Council members are responsible for soliciting ideas and general concerns from those employees they represent and for reporting Council meeting information back to those employees on a timely basis.
- The Council has no administrative authority. Its responsibility is to act only in an advisory capacity to the Chief Facilities Officer.
- Administrative action the Council feels should be taken will be recommended to the Chief Facilities Officer. Such recommended actions may be, but are not limited to, implementation of new policies or programs, modification of existing policies or programs, solutions to problems perceived by the members, etc.
The FM Employee Council will meet annually with the CFO at an Employee Council meeting to engage in an open dialogue.