Sole source procurement
Required documents
Procurement
- Determination & Findings for Procurement Issues
- Price Proposal (by Contractor) - no bid bond required
- Notice of Intent to Award
- CM/Contractor Contract Award Letter template – updated July, 2022 – by Contract Admin, Contract Admin director signs award letters over $5M
- Instructions for Contractors and their Sureties for Bonded Contracts – updated July, 2022 – enclosure to Award Letter
- Notice to Proceed template – updated July, 2022
Administration/Division 0
- HECO-6a&b (2021) – VUSBC Statement of Structural and Special Inspections Form & Inspections Checklist – by A/E & Project Manager
- HECO-6a&b (2018) – VUSBC Statement of Structural and Special Inspections Form & Inspections Checklist – by A/E & Project Manager
- HECO-7 – updated 1/22/2024 – General Conditions of the Construction Contract for Capital Outlay Projects – does not include SGC for utilities
- CO-7 – updated March, 2022 – General Conditions of the Construction Contract
- HECO-9 – updated 7/22/2021 – Contract Between University & Contractor – all Construction Options except CM Agency & CM at Risk
- CO-9a – Workers Compensation Certificate of Insurance Coverage
- CO-9b – Post Bid Modification confirm with Construction Admin Manager
- HECO-10 – updated 3/17/2022 – Standard Performance Bond
- HECO-10.1 – updated 3/17/2022 – Standard Labor & Material Payment Bond
- HECO-11 – Contract Change Order and HECO-11a – Change Order Justification, superseded by e-Builder H11 process
- HECO-12 – Schedule of Values and Certificate for Payment, superseded by e-Builder H12 process.
- CO-13 - Affidavit of Payment of Claims
- HECO-13.1b (2021) – Final Report of Structural and Special Inspections
- HECO-13.1b (2018) – Final Report of Structural and Special Inspections
- HECO-13.2 – Certificate of Completion by Contractor – updated July, 2022 – required for final Contractor payment
- HECO-13.2a – updated July, 2022 – Certification of Partial or Substantial Completion by Contractor
Division 1
- Division 1 Template – updated 2/3/2023 – edited by A/E
Appendices
- Geotechnical Report – if required, see Facility Design Guidelines, section 3.2.4.1
- Asbestos Survey Report – if required, see Facility Design Guidelines, section 1.4.4.1
- Lead-Based Paint Survey Report – if required, see Facility Design Guidelines, section 1.4.4.2
- DGS-30-364 – Submittal Register –or similar approved format
Construction Administration by A/E or PM
- HECO-13.1 – updated July, 2022 – Certificate of Completion by A/E of Record – also see Project Completion for audit response
- HECO-13.1a – Certificate of Partial or Substantial Completion by A/E – also see Project Completion for audit response
- HECO-13.3 – updated July, 2022 – Combined Certificate of Use and Occupancy/Temporary Certificate of Use and Occupancy (Rev IV)
- Sprinkler Inventory Form – to be completed for CUO application with data to be entered by FM Operations
- HECO-13.3b – Checklist for Occupancy – Beneficial, Set-up, or Partial