Design (completion)/Build
Bridging documents required – either schematic or preliminary, decided on a case by case basis
A project delivery method which combines architectural and engineering design services with construction performance under one negotiated contract agreement. This method reduces one aspect of Owner risk by assigning a single entity responsibility for all phases of construction, including architectural, engineering, design, and construction services.
Selection Procedure Process Flow Chart ยป
Required documents
Procurement
- Determination & Findings for Procurement Issues
- Example Ad for Letters of Interest & Statements of Qualifications
– by Project Manager - Davis Bacon Wage Rates – Example – include updated document with RFP for projects with NIH funds
- Certification Regarding Lobbying – include with RFP for projects with NIH funds. Must be executed and returned by the selected CM/GC as part of the contract.
- HECO-16 – updated 8/6/2024 – Contractor's Statement of Qualifications (SOQ) – review the need to edit for individual projects per chapter 11/HECOM
- Combination Shortlist Evaluation & Selection Committee Appointment Memo Template
- Shortlist Recommendation & Approval Memo Template
- Shortlist Recommendation & Approval Memo Template – modified for multiple project codes
- CC&R Meeting Register Template
- D/B RFP Example – FM Landscape Shop without Bridging Docs & No Construction Pricing – by Project Manager
- D/B RFP Example – FM/SEAS Shop Bldg with Bridging Docs & Construction Pricing – by Project Manager
- D/B RFP Example – Brandon Ave Upper Class Housing Phase 2 – by Project Manager
- D/B Contract Addition Per Initial Solicitation – Request for Proposal Example – Alderman Road Housing Phase III – by Project Manager
- RFP Amendment/Bid Addendum template – updated July, 2022 – prepared by PM & A/E, reviewed & issued by Contract Admin
- Selection Committee Worksheet for Evaluation of Technical Proposals
- CM Selection Memo to CFO Template – updated July, 2022 – PM drafts and provides to OCA for review and inclusion in folder with required attachments. OCA provides to Chair for review and initials. Chair forwards to CFO for signature
- RFP Combined Technical & Price Score Sheet Template – updated July, 2022 – used for CM & Trade Contractor selection
- RFP Combined Technical & Price Score Sheet Without Details Template – updated July, 2022 – used for CM & Trade Contractor selection
- Technical Proposal Evaluation updated July, 2022 – Committee Averages Template – used for CM & Trade Contractor selection
- RFP Combined Technical & Price Score Sheet Template
- Pre-Proposal Conference Agenda Template – updated July, 2022 – prepared by Construction Contract Administrators
- CM Interview Schedule Example
- CM Interview Schedule Letter Example – updated July, 2022
- CM Selection Regrets Letter Template – by Project Manager
- CM Selection Congrats Letter Template – updated July, 2022 – by Project Manager
- Example Proposer Appeal Response – coordinate with Contract Admin Prior to Use
- Notice of Intent to Award
- CM/Contractor Contract Award Letter Template – updated July, 2022 – by Contract Admin, Jeff signs award letters over $5M
- Instructions for Contractors and their Sureties for Bonded Contracts – updated July, 2022 – enclosure to Award Letter
- Instructions for Contractors and their Sureties for Bonded Contracts
- Notice to Proceed template – updated July, 2022
– Example – include updated document with RFP for projects with NIH fundsAdministration/Division 0
- HECO-6a&b (2021) – VUSBC Statement of Structural and Special Inspections Form & Inspections Checklist – by A/E & Project Manager
- HECO-6a&b (2018) – VUSBC Statement of Structural and Special Inspections Form & Inspections Checklist – by A/E & Project Manager
- HECO-7DB – updated 6/9/2021 – General Conditions of the Design-Build Contract
- CO-7DB – General Conditions of the Design-Build Contract — updated 9/16/20
- HECO-9DB – updated 6/25/2021 – Contract Between University & Design Build Contractor – by Contract Administrator
- CO-9a – Workers Compensation Certificate of Insurance Coverage
- HECO-10 – updated 3/17/2022 – Standard Performance Bond
- HECO-10.1 – updated 3/17/2022 – Standard Labor & Material Payment Bond
- CO-10.2 – Standard Bid Bond – Bid Bond required for values exceeding $1M unless otherwise noted
- Trimble Unity Construct H11 Process – Contract Change Order – Change Order Justification
- Trimble Unity Construct H12 Process – Schedule of Values and Certificate for Payment
- CO-13 – Affidavit of Payment of Claims – required for final Contractor payment
- HECO-13.1b (2021) – Final Report of Structural and Special Inspections
- HECO-13.1b (2018) – Final Report of Structural and Special Inspections
- Certificate of Completion by Contractor – required for final Contractor payment – wording now part of Trimble Unity Construct process page when submitter checks final invoice.
- HECO-13.2a – updated July, 2022 – Certification of Partial or Substantial Completion by Contractor
Division 1
- Division 1 Template – updated 5/5/2025 – edited by A/E
Appendices
- Geotechnical Report – if required, see University Design Guidelines, section 3.2.4.1
- Asbestos Survey Report – if required, see University Design Guidelines, section 1.4.4.1
- Lead-Based Paint Survey Report – if required, see University Design Guidelines, section 1.4.4.2
- DGS-30-364 – Submittal Register – or similar approved format
Construction Administration by A/E or P/M
- Certificate of Completion by A/E of Record – also see Project Completion for audit response – wording now part of Trimble Unity Construct process page when submitter checks final invoice.
- HECO-13.1a – Certificate of Partial Completion by Owner’s A/E (Rev IV)
- HECO-13.3 – updated May 8, 2025 – Combined
Certificate of Use and Occupancy/Temporary Certificate of Use and Occupancy
- Sprinkler Inventory Form – to be completed for CUO application with data to be entered by FM Operations
- HECO-13.3b – Checklist for Occupancy – Beneficial, Set-up, or Partial