Competitive sealed bid/invitation for bid
Construction Phase only
Selection Procedure Process Flow Chart »
Required documents
Procurement
- Pre-Bid Conference Agenda Template - prepared by Construction Contract Administrators
- RFP Amendment / Bid Addendum template
– updated July, 2022 – prepared by PM & A/E, reviewed & issued by Contract Admin - CC&R Meeting Register Template
- Blank Bid Tabulation Sheet – updated July, 2022
- Notice of Intent to Award
- CM/Contractor Contract Award Letter template updated July, 2022 – by Contract Admin – Jeff signs award letters over $5M
- CM Trade Package Proposal Award Letter Template – by Contract Admin
- Instructions for Contractors and their Sureties for Bonded Contracts – updated July, 2022 – enclosure to Award Letter
- Instructions for Contractors and their Sureties for Bonded Contracts
- Notice to Proceed Template
Administrative/Division 0
- Notice of Invitation for Bids – by OCA w/PM assistance
- Davis Bacon Wage Rates example – include updated document with RFP for projects with NIH funds
- Certification Regarding Lobbying – include with RFP for projects with NIH funds. Must be executed and returned by the selected CM/GC as part of the contract.
– - HECO-6a&b (2021)
– VUSBC Statement of Structural and Special Inspections Form & Inspections Checklist – by A/E & Project Manager - HECO-6a&b (2018) – VUSBC Statement of Structural and Special Inspections Form & Inspections Checklist – by A/E & Project Manager
- HECO-7 – updated 1/22/2024 – General Conditions of the Construction Contract For Capital Outlay Projects – does not include SGC for utilities
- CO-7 – updated March, 2022 – General Conditions of the Construction Contract
- HECO-7a – Instructions to Bidders
- Pre-proposal/Pre-bid Question Form
- Standard HECO Bid Form Format – by A/E
- CO-10.2 – Standard Bid Bond – Bid Bond required for values exceeding $1M unless otherwise noted
- HECO-9 – updated 7/22/2021 – Contract Between University & Contractor – Competitive Negotiation, IFB, Sole Source, & Emergency Options, by Contract Administrator
- CO-9a – Workers Compensation Certificate of Insurance Coverage
- HECO-10 – updated 3/17/2022 – Standard Performance Bond
- HECO-10.1 – updated 3/17/2022 – Standard Labor & Material Payment Bond
- Trimble Unity Construct H11 Process – Contract Change Order – Change Order Justification
- Trimble Unity Construct H12 Process – Schedule of Values and Certificate for Payment
- CO-13 - Affidavit of Payment of Claims
- HECO-13.1b (2021) – Final Report of Structural and Special Inspections
- HECO-13.1b (2018) – Final Report of Structural and Special Inspections
- Certificate of Completion by Contractor – required for final Contractor payment – wording now part of Trimble Unity Construct process page when submitter checks final invoice.
- HECO-13.2a – updated July, 2022 – Certification of Partial or Substantial Completion by Contractor
Division 1
- Division 1 Template – updated 5/5/2025 – edited by A/E
Appendices
- Geotechnical Report – if required, see University Design Guidelines, section 3.2.4.1
- Asbestos Survey Report – if required, see University Design Guidelines, section 1.4.4.1
- Lead-Based Paint Survey Report – if required, see University Design Guidelines, section 1.4.4.2
- DGS-30-364 – Submittal Register –or similar approved format
Construction Administration by A/E or PM
- Certificate of Completion by A/E of Record – also see Project Completion for audit response – wording now part of Trimble Unity Construct process page when submitter checks final invoice.
- HECO-13.1a – Certificate of Partial or Substantial Completion by A/E – also see Project Completion for audit response
- HECO-13.3 – updated May 8, 2025 – Combined
Certificate of Use and Occupancy/Temporary Certificate of Use and Occupancy
- Sprinkler Inventory Form – to be completed for CUO application with data to be entered by FM Operations
- HECO-13.3b – Checklist for Occupancy – Beneficial, Set-up, or Partial
Reference article
How to Make the Best of Competitive Sealed Bidding (2005), COAA article